Bookkeeper (part-time)

City of Prospect | Prospect, KY

Date Posted: 1/20/2021 8:52:30 AM


The City of Prospect is now accepting applications for the part-time position of Bookkeeper. This position reports to the Mayor and City Clerk performing administrative work related to the City’s daily business activities, including accounting for all receipts and disbursements of city funds, cash management, maintenance of the chart of accounts, and oversight and analysis of financial reports as prepared by our external accountant.

This position requires a considerable ability to perform mathematical calculations and maintain accurate and complete financial records; working knowledge of bookkeeping and generally accepted accounting principles; and working knowledge of Microsoft Office, including Excel, Word, and Outlook. Preference will be given to candidates with a working knowledge of QuickBooks Online.

Applicants should have an Associate’s degree or higher in accounting, finance, or related field from an accredited college or university and at least 3 years accounting experience. Additional relevant experience may be substituted for education credentials. Experience in governmental or non-profit financial administration is strongly desired. Employment will be contingent upon the successful completion of a background check, bondability, and a 90-day probationary period.

Duties and responsibilities of this position include but are not limited to:

  • Paying invoices in a timely manner
  • Recording cash receipts and making bank deposits
  • Conducting periodic reconciliations of all accounts to ensure accuracy
  • Maintaining the petty cash fund
  • Ensuring the integrity of internal control procedures
  • Providing information to our external accountant who creates the monthly financial statements
  • Assembling information for external auditors for the annual audit
  • Providing analysis of financial statements
  • Conducting necessary research and providing support materials to aid City Council in making informed decisions about the use of City funds 
  • Maintaining an orderly accounting filing system
  • Working with the Mayor, City Clerk, and Budget Committee to develop annual budget
  • Monitoring expenditures and receipts and reporting significant variances from the budget to the Mayor

Status: Part-time, maximum 29 hours/week. Working hours will generally be daytime Monday-Friday, but occasional attendance at evening City Council meetings may be required. A private office will be provided to assist in social distancing.

Salary Information: Starting pay: $18.00-$19.75/hour DOQ
Application Deadline: 01/31/2021

Please submit a resume and cover letter with contact information for 3 references (at least 2 must be professional)

Laura Taylor
City Clerk
PO Box 1, 9200 US Hwy 42
Prospect, KY 40059

Phone: 502-228-1121

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