Administrative Aide-Public Works

City of Frankfort | Frankfort, KY

Date Posted: 2/19/2021 2:31:38 PM

Description:

POSITION SUMMARY
Under general administrative direction from department head, performs extensive clerical work such as typing filing and record keeping. Responsible for processing all department requisitions expenditures, purchase orders and tracking of department budget. Frequently formats and distributes correspondence, reports. Performs related duties as requested.

ESSENTIAL FUNCTIONS

• Routinely answers telephones; takes messages; routes calls; assists callers in resolving issues.
• Typing, filing and record keeping for the department.
• Responsible for processing all department requisitions, expenditures, purchase orders and tracking department budget.
• Makes travel arrangements (rooms, registration, airfare, etc.) for personnel to attend required in-state/out-of-state training
• Orders office supplies for staff and maintains inventory.
• Develops and implements administrative systems and procedures.
• Utilizes specialized knowledge in software systems (Microsoft Excel, Power Point, Outlook, Word, or other software systems used by the City.)
• Maintains department personnel records, inventory, and vehicle records.
• Provides administrative and clerical support for department head and staff, including creating and filing forms, documents, reports, etc.
• Handles incoming and outgoing mail for the department.
• Assists with coverage at the Reception desk as needed.
• Performs related duties as requested.

ESSENTIAL COMPETENCIES

• Work is thorough, timely and reflects follow-through to completion.
• Complies with departmental performance standards.
• Demonstrates willingness to undertake duties as assigned.
• Must be able to prioritize workload and be detail oriented;
• Has knowledge of computers and demonstrates adequate record keeping.

SPECIAL REQUIREMENTS
Must be proficient with Microsoft Word, Excel, and databases. Must be versed in business formatting for various types of communication. Must have excellent oral and written communication skills.

WORK EXPERIENCE REQUIREMENTS
Three years of clerical, secretarial, or administrative experience. College or technical school may substitute for three years’ experience (Thirty semester hours for each year of experience.)

EDUCATION REQUIREMENTS
High School Diploma or equivalent.

Salary Information: $18.13-$22.82 per hour
Application Deadline: 02/28/2021

Benefits Employees receive a comprehensive benefits package including pension benefits, medical, dental, vision, life, disability insurance, paid leave, voluntary 401(k) and 457 options, and tuition reimbursement. Please note that satisfactory completion of a drug test and background check is a condition of employment. Interested candidates should apply on line at the City of Frankfort website at https://www.frankfort.ky.gov/

The City of Frankfort is proud to be an equal opportunity employer and is committed to maintaining a diverse and inclusive work environment. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, age, or any other non-merit based factor.

Katie Beard
Public Works Director
315 W 2nd Street
Frankfort, KY 40601