Governmental Affairs Administrative Coordinator

Position Title:  Governmental Affairs Administrative Coordinator

Reports to:  Director of Governmental Affairs

Classification:  Nonexempt

 

Position Summary: Responsible for the administrative support to the Director of Governmental Affairs.  Performs advanced skilled clerical and technical work requiring the use of word and data processing equipment. Performs related work as required.

Work is performed under the general supervision of the Director of Governmental Affairs.  This is light to moderate work that requires some physical effort and moderate travel. Position requires visual acuity for preparing, reviewing, checking and maintaining written and computer files and records; requires hearing sufficient to accurately perceive information at normal spoken word levels, the ability to express or exchange ideas by means of the spoken word;and manual dexterity to operate standard office, data entry and word processing equipment.

  • Serves as clerical and administrative support for the Director of Governmental Affairs, performing word and data processing services, maintaining schedules, managing travel arrangements, and preparing expense reports.
  • Coordinates administrative tasks for the Governmental Affairs team during the legislative session and the interim, including maintenance of the online bill tracking system, preparation and dissemination of legislative reports to team members, meeting preparation, vote tracking, setting meetings with legislators and other state officials, and ethics reporting.
  • Prepares correspondence, proofreads documents and other communications, and serves as back-up for governmental affairs communications.
  • Maintains the KLC database, including data entry, continual updating, and reporting.
  • Assists in oversight of the Frankfort office property maintenance upon direction of the Employee Services Manager, including housekeeping, lawn and landscape, heating and air conditioning, office equipment and office supplies.
  • Assists in planning and coordinating all legislative events.
  • Performs other related tasks as required.

Knowledge, Skills and Abilities:  A thorough knowledge of word processing functions and the skill to format business letters, correspondence, Legislative Bulletins and reports.  Ability to perform work on Microsoft Word and Excel and ability to operate a variety of office equipment such as computers, copy machines, and projectors. Organizational skills to independently initiate, prioritize, and perform or solve work problems related to deviations in work assigned to meet fixed or fluctuating deadlines and achieve work objectives.  Coordinate the assembly and submittal of large quantities of information from multiple sources. Ability to establish and maintain effective working relationships with city officials, LRC staff, legislators, other employees and the general public; and ability to understand and follow oral and written instructions.

Education and Experience:  Any combination of education and experience equivalent to a four-year college degree from an accredited college or university with major course work in political science, communications, public administration or a related field.

Special Requirements: Possession of an appropriate driver’s license valid in the Commonwealth of Kentucky.

Application Deadline: 09/25/2020