Kentucky League of Cities

HR Weekly

Hiring – The I-9 Form Expired March 31st

The current version of the Form I-9 expired on March 31, but until further notice employers should keep using the expired form until the new form is available on the U.S. Citizenship and Immigration Services (USCIS) website.

On March 28, 2016, the USCIS published a second round of proposed changes to the form in the Federal Register, giving the public 30 days to comment. Once that comment period has ended more changes may be made and then it will be sent to the Office of Management and Budget for review and approval.

The purpose of the proposed changes is lessen technical errors for which employers may be fined, and include:

A start over button, which will allow the user to start over more easily.
Instant access to the instructions through the use of hyperlinks.
Anti-discrimination notice, which states that employers cannot specify the forms that the employee presents for validation.
Each section will also have a “click to finish” button that will validate that the information has been entered correctly.
Will only require other last names used instead of all other names used.
A QR code, that can be used to streamline audit processes.
Automatic formatting of the SSN.
Immigrants authorized to work will only need to provide either their Form I-94 number, foreign passport information or alien registration number.
Added spaces to include the names of multiple preparers and translators.
A dedicated area to enter supplementary information that employers are presently required to write in the margins.

KLC will send out a notice once the new form is officially required. For questions on this or other personnel matters, contact Andrea Shindlebower Main, KLC personnel services specialist.

Hiring – The I-9 Form Expired March 31st

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