First Steps to Success: New Mayor and Commissioner Orientation
Many cities across the state are preparing for newly elected officials to begin serving on January 1st. For cities with the mayor-council form of government, a new mayor means a new head of the executive branch and, thus, a new head of personnel. Additionally, in the mayor-commission form of government, a new mayor or commissioner also impacts personnel. City clerks can ease this transition and ensure everyone gets off on the right foot with some simple preparation. A few important steps include:
- Have all newly elected officials take the oath of office before January 1st.
- Note, Lexington-Fayette Urban County Government and Louisville Metro Government elected officials are required to complete the oath by the first Monday in January.
- Get mayors and commissioners, who will handle or have access to public funds bonded before January 1st. (KRS 62.050 and KRS 65.067)
- Explain the city form of government and their role (specific job duties) within the form of government. The KLC City Officials Legal Handbook (Chapter 4) would be very helpful!
- The 2019 KLC City Officials Legal Handbook will be available in January!
- Provide a city organizational chart with employee names, job titles, and other information, such as physical location, reporting relationships, and job responsibilities.
- Provide a calendar that includes upcoming important dates and events. This could include dates for setting tax rates, insurance premium rates, budget deadlines, audits, and the regular monthly meetings schedule.
- Provide information on city boards and commissions including their duties and how appointments are made. Also advise if there are any upcoming appointments that will need to be made.
- Provide information on the mayor’s requirements to distribute open meetings and open records act information: https://ag.ky.gov/orom/Pages/alert.aspx
- Plan a time for the new mayors or commissioners to meet city employees, whether it is a simple meet and greet at city hall or a group lunch.
- Give them information about KLC, including, the website (www.klc.org) and who to call when they have questions.
- Have them register and attend the KLC City Officials Academy in January in Lexington and Owensboro locations. Information and registration information can be found here.
For a more comprehensive checklist, contact KLC Personnel Services Manager
, Andrea Shindlebower Main or Personnel Services Attorney Courtney Risk Straw.