June 14, 2019

Cities Encouraged to Ensure Accurate Boundary Maps for Census

Cities should verify the accuracy of their boundaries as depicted on the Kentucky Secretary of State’s “Kentucky Cities” website since these boundaries will once again be used to determine city population totals in the 2020 Decennial Census. The maps are used by multiple state and federal agencies for the distribution of grant funds and disaster assistance.

Cities should check their information on the website to make sure that any ordinances filed with the Secretary of State’s office were not declared unmappable or only partially mapped. You may contact Kandie Adkinson in the Secretary of State’s Office at 502-782-7408 for suggestions regarding any needed corrections.

Cities should submit documents no later than September 1, 2019, to allow time for review by staff of the Office of Secretary of State, for technical corrections by the city and/or surveyor, and for mapping by the state mapping office. This will ensure accurate placement on the city’s interactive map prior to January 1, 2020. Late submissions may not be mapped in time.

 Cities are encouraged to request that their surveyors to also provide shape files or other digital files of annexed parcels to include with required submissions. This will expedite and streamline the process for cities that make this effort.